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Preliminary
1. The name of the Society shall be Edenbridge Angling Society
2. The headquarters of the Society shall be at The Royal British Legion Edenbridge or at such other address as the Society may in General Meeting decide.
3. The Objects of the Society shall be to obtain water for members to fish in and to promote the interests of angling generally.
4 .The Society shall be a member's club and shall consist of ordinary members together with such Life members and Honorary members as are provided for in
this Constitution.
Membership.
5. Membership of the Society will be open to all up to a maximum total number which will be decided upon and if necessary adjusted by the Committee
dependant on the resources available to the Society for its members.
The Society operates an equal opportunities policy regardless of race, age, gender, ability or disability. The Committee of the Society shall hold the right to refuse membership and to dismiss any member at their discretion.
6. Life members and Honorary members, who shall not be liable to pay any entrance fee or subscription but shall be entitled to all the privileges of
membership, may be proposed by the Committee and elected by the Society in General Meeting but there shall not at any one time be more than 30 Life members and Honorary members together.
Patron, President and Vice-President.
7. A Patron, a President and Vice-President of the Society may be elected at an Annual General Meeting. The members in General Meeting may also elect as
Vice-Presidents persons who may have special or distinguished service to the club or whom they desire to honour.
Committee and Officers
8. The Society shall have the following Officers: a Chairman, Vice-Chairman, Treasurer, Secretary, Membership Secretary, Match Secretary, Fisheries Officer
and Maintenance Secretary drawn from members of the committee with a minimum of two years standing (subject to clause 11) of the Society who shall be elected annually at the Annual General Meeting and shall be
eligible for re-election. No Officer may hold more than one Officers position at the same time. All Officers shall act in all matters in accordance with the directions of the Committee of the Society.
9. The affairs of the society, in all matters not in this Constitution reserved for the Society in General Meeting, shall be managed by the Committee of the
Society.
The Committee shall consist of the Officers of the Society together with not less than 5 or more than 10 ordinary members of the Society who shall be
elected at the Annual General Meeting of the Society for a term of 3 years following which they shall be eligible for re-election. Nominations for election to the Committee must be received by the Secretary in
writing at least 28 days before the Annual General Meeting.
10. The Committee shall manage the entire business of the Society and give effect to its objects and in particular shall have power to negotiate for and
secure suitable water for fishing and enter into contracts for the purchase or leasing of existing water of the Society and other water which may have become available and all associated matters. The Committee may
make regulations relating to the use of Society waters and vary the regulations from time to time and make different regulations for different waters.
11. Election of Officers can only be from existing Committee Members with a minimum of 2 years service unless there is no existing Committee Member eligible
or willing to fulfill the vacancy, then a serving member with a minimum of 1 years service will be eligible. In the event of no serving committee member eligible or willing to be nominated, the vacancy will be
opened up to all members.
Meetings of the Committee
12. Committee Meetings shall be held monthly.
13. 5 members of the Committee (Officers or members), shall constitute a quorum of the Committee.
14. All members of the Committee and Officers shall have the power to vote at Committee meetings except the Chairman who shall have the casting vote if
there is equity in the voting.
15. Any Officer or Committee member may be removed by a General Meeting of members provided that at least two thirds of the members present and entitled to
vote shall vote for his removal.
Trustees
16. There shall be at least 3 but not more than 4 Trustees of the Society who shall be appointed from time to time as necessary by the Society in General
Meeting from among ordinary or Honorary Members who are willing to be so appointed.
A Trustee shall hold office during his Life, or until he shall resign by notice in writing give to the Committee, or until a
resolution removing him from the office shall be passed at a general Meeting of the Society by a majority comprising two-thirds of the Members present and entitled to vote.
17. All property of the Society including land and investments shall be held by the Trustees for the time being, in their own names so far as necessary and
practicable, and for the use and benefit of the Society.
On the death, resignation or removal from office of a Trustee, the Committee shall take steps to procure the appointment by the Society in General Meeting
of a new Trustee in his place; and shall as soon as possible thereafter take all lawful and practicable steps to procure the vesting of all Society property into names of the trustees as constituted after the
appointment of the new Trustee.
The Trustees shall in all respects act, in regard to any property of the Society held by them, in accordance with the directions of the Committee; and shall
have power to sell, lease, mortgage or pledge any Society property for the purpose of raising of borrowing money for the benefit of the Society in compliance with the Committee's directions.
No purchaser, lessee or mortgagee shall be concerned to enquire whether any such direction has been given.
Subscriptions, Finances and Accounts.
18. The annual subscriptions for Members shall be such a sum as the Committee may from time to time propose subject to approval by the Annual General
Meeting.
19. Annual subscriptions shall be payable on joining and thereafter without demand by 1 April in every year. The Committee may terminate the Membership of
any Member whose annual subscription remains unpaid on the 1 May.
20. The Treasurer shall keep such proper books of account as will enable him to present at every Annual General Meeting of the Society, or at any other time
if required (on reasonable notice to him) by the Committee an accurate report and statement concerning the finances of the Society, and shall present such report and statement accordingly which be Audited by an
Independent Qualified Person.
General Meetings.
21. An Annual General Meeting of the Society shall be held in every year before the end of April.
Notice of the day and time of the Annual General Meeting shall be sent to Members in the manner prescribed in rule 22 for a period of at least fourteen days
before such day.
22. A General Meeting of the Society may be summoned at any time by the Committee, and shall be so summoned immediately upon not less than five Members
(each being entitled under rule 23 to vote), delivering to the Committee a written request in that behalf. A General Meeting shall be summoned by causing a written notice thereof to be posted to all members at least
14 days immediately before the day appointed for the meeting, but this period may be abridged in the discretion of the Committee if the urgency of the business to be discussed in their opinion requires.
23. At any General Meeting of the Society every member of the Society shall be entitled to be present, and every ordinary or Honorary member shall be
entitled to one vote upon every question raised. In the case of equality of voting, the Chairman of the Society (or in his absence a member elected as chairman for the occasion by the meeting before any other
business is opened) shall have a second and casting vote.
The Secretary shall take minutes of the proceedings at all General Meetings of the Society.
Conduct of Members and Discipline.
24. The Committee may reprimand, suspend, or expel any member who shall infringe the rules of the Society or the regulations relating to any of the
Society's waters, or whose conduct is or has been in the opinion of the Committee contrary to the interests of the Society or injurious to its reputation. A member suspended or expelled shall not be entitled to the
return of any fee paid to the Society, but the Committee may at their discretion return any fee or part thereof.
25. A member found to have contravened any of the conditions above shall in the first instance be written to at his last contact address by the Secretary
advising that he has contravened the rules of the Society and should he wish to do so may attend the next Committee meeting to plead his case.
Failure to attend will not prejudice the case in question but the decision of the Committee, which is final, will be made in writing to the member at his contact address.
Notices
26. It is the responsibility of the member to keep the Membership Secretary informed of any change of contact address.
27. Member contact information will be held solely by the Membership Secretary and will only be made available to the Committee for contact purposes only.
Alteration of Rules.
28. These rules may be revoked, added to or altered by a majority comprising two-thirds or more of the members present and entitled to vote at any General
Meeting of the Society of which notice has been given to the membership with at least fourteen days notice of the meeting date.
Exclusive of liability,
29. (1) Neither the Society nor any Officer or Committee Member thereof shall be liable to any member or guest of a member for any loss of or damage to
persons or property occurring, from whatever cause, in or about the Society premises; nor for any injury sustained by any member or guest whilst on or entering or leaving the Society premises.
(2) Neither the Officers or committee members of the Society or the Trustees shall in the absence of fraud be liable for any damages losses proceedings or
claims made against the society arising from their activities on behalf of the Society.
Dissolution
30. If the number of ordinary members of the Society shall at any time fall below 10, or if at any time the Society shall pass in General Meeting by a
majority comprising two-thirds or more of the members present and entitled to vote a resolution (in this rule called "the first resolution") of its intention to dissolve, the Committee, or failing them the Trustees,
shall take immediate steps to convert into money sufficient assets to meet its debts, and the expenses of dissolution, with power however to postpone or delay the conversion of any particular property if the Society
in General Meeting shall so authorise.
Out of the proceeds of such conversion, the Trustees shall discharge all debts and liabilities of the Society, including the expenses of such conversion and
dissolution, and any balance remaining in their hands shall be disposed of to the National Federation of Anglers (or any other registered charity nominated by the Trustees). This rule shall not be capable of
alteration.
A copy of the notice convening any General Meeting under this rule shall be sent by the Secretary by post to every member at his correct address last held
by the Membership Secretary not less than 14 days before the appointed date of the Meeting.
Any accidental omission to send such copy or the non-receipt of the same shall not invalidate any proceedings or resolution.
Disputes
31. Any dispute between members and any matter of difference arising in connection with fishing competitions, the awarding of prizes, or the holding of
trophies, shall be decided by the Committee, and their decision shall be final. When any question arises upon which these rules are silent. It shall be decided by the Committee.
Conclusion
32. In any area where this Adopted Constitution falls silent the issue shall be decided by the Committee.
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